Executive Secretary for MD Office
Tihama Group
Riyadh Saudi Arabia
منذ 2 يوم
source : HireeJobsGulf

Provides executive administrative services to Managing Director and performs advanced administrative duties as well as handles some assignments to support initiatives and strategic needs Liaises with the office of the Managing Director senior management members affiliates and other counterparties assists MD to organize proper workflow and follows up monitor accomplishments of actions delegated by the MD Works under heavy pressure to handle variety of complicated activities and confidential matters with discretion Essentials Responsibilities Plans and prepares all briefings and research for MD prior to internal and external meetings Takes dictations transcribes notes drafts proofreads and revises correspondence office memos and agendas and provides administrative support Maintains an efficient and comprehensive filing system in order to be able to immediately provide copies of important documents when required Ensures that confidentiality of all information and documents inside the MD s office is strictly maintained without any risk of being breached at all times Deals with correspondence addressed to MD assists with letters and presentation to MD Types in Arabic English and proofreads a variety of documents such as letters memoranda reports statements and tabulations Arranges timely dispatch and circulation of such items as necessary Communicates effectively and respectfully to managers and senior staff the messages instructions of the MD and monitors their accomplishment of tasks being given to them Also monitors the managers vacation and business trips in order to know how and where to reach them if needed Plans efficiently coordinates and ensures MD schedule is followed and respected Maintains the office of MD with a professional and approachable atmosphere for all staff and visitors Manages travel and schedule and makes the flight hotel booking of Personal as well as business trip of MD Receives visitors to the office answers query and makes telephone calls and communicates messages as directed Ensures that official correspondence is properly logged and efficiently filed and urgent important documents are immediately attended and acted upon Frequent personal phone contacts with employees in the Department for coordinating the activities related to work and maintain decency cooperative and friendly relationships with all employees in the Department for better performance of duties Performs other miscellaneous duties as directed by division head

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