Saudi National Legal Secretary
Robert Half
SaudiArabia
منذ 6 يوم
source : HireeJobsGulf

The Role Reporting to the Managing Partner of a global law firm and the Head of Premises and Administration you will work collaboratively with partners managers associates and secretaries in the Riyadh office to assist with the daytoday business support and overall smooth running of the office The Riyadh office is very busy and you will need be confident managing workloads according to deadlines Key responsibilities To provide secretarial support to the Work Group using FileSite Microsoft Word Outlook PowerPoint Excel Intapp open 3e and Interaction To create and amend documents correspondence and emails to ensure compliance with legal procedures and correct grammatical usage using FileSite document management system Audio dictation and manuscripts to a high degree of accuracy and often to tight deadlines tracking changes in completed documents using Track Changes Carry out or provide support for conflict of interest searches as needed To open new matters on the system together with preparation of client files including correspondence supporting documents etc To schedule meetings take phone calls from clients in associates absence To liaise with members of other departments to follow up on queries from associates e g travel arrangements billing information documents sent for translation filing etc To arrange travel and accommodation liaise with our external travel agent to ensure all bookings are made and keep track of itineraries To assist with the monthly billing process including coordinating the billing guides narrative amendments and sending invoices to the clients To provide general administrative assistance scanning filing photocopying processing expense forms etc To electronically file emails and documents To deal with emails during associates absence from the office and to take appropriate action To update client contact database on Outlook and InterAction REQUIREMENTS Competencies and experience required You must be a Saudi national Good standard of education a secretarial qualification is desirable Good communication and interpersonal skills Excellent Microsoft Office skills in Word Excel and PowerPoint Be organised and able to work to tight deadlines Be able to prioritise work independently or as part of a team and carry out all duties with total confidentiality

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