rganize and maintain the office filing system
Filing and retrieving corporate records, documents and reports.
Administer internal & external communication channels including responding to emails and phone calls as well as preparing and circulating memos and formal letters,
Manage information flow in a timely and accurate manner
Researching and conducting data analysis to prepare documents, presentations and reports.
Using various software including Microsoft Word documents, Excel spreadsheets and PowerPoint presentations
Manage executives’ calendars and set up meetings.
Make travel and accommodation arrangements.
Provide general administrative support and personal assistance to the executive.
Preparing meeting agendas so as to maximize time efficiency.
Taking notes during meetings and writing summaries.
Booking conference rooms and other meeting locations.
Securing venues and coordinating catering and other logistics when planning bigger events.
Handling travel and lodging arrangements.
Filing and organizing paper and electronic documents, such as emails, reports, and other administrative records.
Understanding and keeping up-to-date with the business’ organization structure, policies, goals, and objectives.
Act as the point of contact among executives, employees, clients, vendors and other external partners with consideration to professionalism.