Executive Office Assistant
Al arabi Recruitment & Services
Saudi Arabia,Asir,Abha
منذ 6 يوم
source : drjobs.ae
  • rganize and maintain the office filing system
  • Filing and retrieving corporate records, documents and reports.
  • Administer internal & external communication channels including responding to emails and phone calls as well as preparing and circulating memos and formal letters,
  • Manage information flow in a timely and accurate manner
  • Researching and conducting data analysis to prepare documents, presentations and reports.
  • Using various software including Microsoft Word documents, Excel spreadsheets and PowerPoint presentations
  • Manage executives’ calendars and set up meetings.
  • Make travel and accommodation arrangements.
  • Provide general administrative support and personal assistance to the executive.
  • Preparing meeting agendas so as to maximize time efficiency.
  • Taking notes during meetings and writing summaries.
  • Booking conference rooms and other meeting locations.
  • Securing venues and coordinating catering and other logistics when planning bigger events.
  • Handling travel and lodging arrangements.
  • Filing and organizing paper and electronic documents, such as emails, reports, and other administrative records.
  • Understanding and keeping up-to-date with the business’ organization structure, policies, goals, and objectives.
  • Act as the point of contact among executives, employees, clients, vendors and other external partners with consideration to professionalism.
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